3 Tips for Prioritizing Content Updates

3 Tips for Prioritizing Content Updates

December 2, 2019
Training Strategy

Just as software tools are ever-improving and constantly delivering value in new ways, so too must training content change to match those updates. Just like old bread, stale content is easy to spot and quickly turns people off. As discussed in a previous article, customer training is strongly correlated with renewal, product adoption, and feature expansion. Making thoughtful updates to your training content maximizes these benefits by ensuring your customers are consuming material that is top-quality and most relevant to their needs.  

Updating content is important – but exactly how do you go about it? Unless your training library is especially limited, it’s likely impractical to frequently review and update all of your content. Accordingly, a more practical solution is to prioritize updates that will matter the most to your learners. Continue reading to learn how you can prioritize updates and make sure the freshest content gets in front of your customers.

1. Critical fixes come first

When curating training content, I like to perform a critical audit first. Rank the quality of the existing material and call out any major mistakes or technical flaws. Learners can react quite negatively to inconsistencies like illegible screenshots, noisey videos, and broken links. All of these all strong candidates for updates.

Sometimes, functionality changes completely and “the old method” is totally replaced by new steps. Unless some of your customers will find the older steps useful, strongly consider updating content that shows antiquated steps or screens.

2. Consider the customer

I recall being asked to audit training content for a department at a previous job. After digging into the usage data, we found that the most frequently viewed items covered basic setup of the system. This was surprising, but suggested two things:

  • Most of those consuming our training were trying to perform the repetitive steps of system setup
  • Those same customers might realize even greater value if we expanded content in this area

High visibility, high-demand training content is thus a great candidate for updates. I recommend using tools like Google Analytics to track consumption of your training material and then turn those insights into action. Expanding on the content that customers use most often will ensure that you’re hitting a topic that is important to them. Even small improvements in this area can garner strong responses.

3. Aim for many birds

As you review your existing training content, continually ask yourself how many ways you can use the same material. If you tweak a single video tutorial to make it slightly more general, would you be able to use it in multiple courses? Can release notes be published to a dynamic list that also links to relevant configuration articles? The more purposes your content serves, the more consistent your overall training message will be and the easier it will be for you to make future content updates.


Training content should be accurate, relevant, and easy to consume. Time and labor aren’t free though, so it’s important to modify the items that will matter the most to your customers. Thoughtful prioritization will help knock down some of the largest barriers to training adoption.

Interested in learning more? Check out these additional Skilljar resources:

Read more blog posts

Ready to take Skilljar for a spin?

Take an interactive tour of Skilljar, or book your demo with our team.